Board Meeting September 21, 2010 @ 7:00PM

One of our owners has taped the last whole board meeting. The recording is available to all the owners in the building. As we are trying to collect all email addresses, please email the building’s email address (portofinosouth3800@gmail.com) and give us your name,main telephone number,unit number and email address and we will then send you the link to the complete board minutes. This meeting lasted 2 hours and 20 minutes so it is a long listen but worth listening to it. We are only offering these minutes to unit owners and thus we are not posting them on the Blog. However, we welcome all comments on the blog after reviewing the board meeting recording.

Below are the official minutes of the meeting prepared by the board’s secretary:

Portofino South

Board of Directors Meeting

September 21, 2010

Eugene Christopherson called the meeting to order at 7:00pm

Roll Call

Present

Eugene Christopherson

Michael Roefaro

Martha Lee

Betse Gori

Howard Erskine

Keith Gornick

Jenny Jones

Ann McKay

Parker Reid

Guests

Frank Lagalante- Property Manager

Sarah Watkins- Office Manager

Eugene Christopherson opened the meeting up for homeowner discussion concerning agenda topics.

Geraldine McNamara from unit #401 commented on the lack of rules and regulations regarding service pets.

Betse Gori from unit # 601 commented that the pool looks fabulous after the recent cleaning and repairs that have been done.

Janet Woodward from unit # 612 thanked Frank Lagalante for the new American flag that has been placed outside.

Howard Erskine moved to waive the reading and approve the minutes of the June 21st, 2010 and August 17th, 2010 meeting. Motion seconded by Michael Roefaro. The vote was unanimous.

Reports of Officers

President- none

Vice President- Michael Roefaro commented that the Executive Committee and the Property Manager did meet several times throughout the summer to make decisions about the building and its upkeep.

Secretary- None

Treasurer- See Attached

Manager’s Report– Frank Lagalante discussed the work that was done on the pool and commended the company that was hired to do the work, A Leak Solution. He also reported that the company hired to repair the generator, The Generator People, will be completing the repairs on September 23, 2010. He also reported that we have two in-house painting projects that our staff members have been working on. One being the painting of the fountain from black to blue and the other is the painting of the stairwells from green to white. Frank also reported that the cooling tower project will be started in mid-October after hurricane season. Frank also discussed the general lack of security on the property and across the street in the visitor’s lots. He recommends a new security camera system and having the lots across the street fenced and gated. The Board agreed that these issues should be looked into as soon as possible.

See Attached Maintenance report and Collection Report

Committee Reports

Landscaping Committee- Frank Lagalante reported that the palm trees that were planted along the south side of the building have been transplanted at the east end of the          pool. He is working on cleaning the area by the pool heaters and trimming the        bushes and trees that may be blocking the solar panels.

Human Resources Committee- Jenny Jones reported that the committee is working on a    new employee handbook. Once this handbook is complete the committee will review it with the Property Manager.

Finance / Insurance Committee- Betse Gori reported that the finance committee will be     scheduling a meeting within the next week to prepare the 2011 budget.

Exterior / Interior Paint Selection Committee- Barbara Tattersfield gave a brief      presentation of the committees final color selection for the exterior of the     building. She also gave her selection for the interior hallways and doors of linen            white on the walls and the doors will be in the same tones.

Credentials Committee- Martha Lee reported that the credentials committee interviewed   six new renters; unit #1007 Brianne Fairfax and Elizabeth Schmal, unit # 304      Jorge Torres and Gilma Hernandez, unit #901 Tarra Shannan and Charlotte           Heartlaub in unit #1102. The committee also interviewed Jimmy Davalos for unit             #211.

Old Business

Eugene Christopherson reported that the carpet has been delivered into storage and has been paid for in full. D.S. Miller has agreed to store the carpet without charge until January 1, 2011. The method of payment will be discussed at the October meeting by Betse Gori after review of the budget.

Betse Gori moved that the recommendations of the appointed Exterior/ Interior Selection Committee and the interior and exterior color schemes be approved as identified. Motion seconded by Michael Roefaro. Vote was unanimous. The motion carried.

Betse Gori made a motion that the finance committee incorporate the possible replacement of the pool patio tiles and the front entrance tiles into their deliberations before the next meeting and make a recommendation on how to fund the project in its entirety. In the interim, the material and color scheme for the project should be selected.

Motion seconded by Parker Reid. Vote was unanimous. The motion carried.

New Business

Parker Reid moved to use a Digital Voice Recorder at all Board Meetings to provide electronic access to such recordings which shall be maintained for at least 18 months. Motion seconded by Keith Gornick. After Board discussion the vote was as follows:

In Favor- 2 Parker Reid, Keith Gornick

Opposed- 7 Eugene Christopherson, Michael Roefaro, Martha Lee, Betse Gori, Jenny Jones, Howard Erskine

Motion Failed

Parker Reid made a motion as follows:

“Due to the fact that our 2010 budget for legal expenses through August is $10,000.00 and because the actual figure is $30,680.00. This is three times over our budget, I move that the Board tonight establish a Special Committee to review the Associations legal fees to determine why such expenses are so high, whether they were warranted and necessary for the benefit of the Association as a whole and not for the benefit of any unit owners personally, and were not excessive in terms of rate and hours billed. And second, that the Board ask Director Keith Gornick to chair this committee, with authority to select qualified unit owners to serve in this committee as he sees fit. And third that this Committee investigates these questions and submit its finding and recommendations, including reimbursement and/or restitution, at the October 2010 Board meeting.”

Motion seconded by Keith Gornick. After Board discussion the vote was as follows:

In Favor- 2 Parker Reid, Keith Gornick

Opposed- 7 Eugene Christopherson, Michael Roefaro, Martha Lee, Betse Gori, Jenny Jones, Howard Erskine

The motion Failed.

Ann McKay made a motion to table the discussion on the purchase of new window blinds until the October meeting. Motion seconded by Jenny Jones. The vote was unanimous. The motion carried.

Ann McKay made a motion to turn down the rooftop easement buy out proposal from SBA Communications. Motion seconded by Betse Gori. After Board discussion the vote was unanimous. The motion carried.

Keith Gornick made a motion that the building manager solicits additional lease opportunities for the Associations’ roof. Motion seconded by Ann McKay. After brief Board discussion the vote was as follows:

In Favor- 3 Parker Reid, Keith Gornick, Ann McKay

Opposed- 6 Eugene Christopherson, Michael Roefaro, Betse Gori, Martha Lee, Howard Erskine

The motion failed.

Board discussion concerning matters of present and future interest

The Board discussed the issue of flying an American flag on the building. The Board gave the Property Manager permission to repair the lighting fixture that lights the flag pole. He was also instructed to only fix and maintain the entrance (south) flag pole, not both.

The Board discussed the increased need for rules and regulations regarding service pets in the building. The Board will review the laws regarding service pets and formulate a reasonable set of rules and regulations that will be sent out to all pet owners.

Eugene Christopherson made a motion to adjourn. Motion seconded by Jenny Jones. The meeting was adjourned at 9:30 pm.

Respectfully submitted by:

_________________________________________________

Martha Lee, Secretary

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One thought on “Board Meeting September 21, 2010 @ 7:00PM

  1. After listening to the tape of the September 21 2010 meeting I have some comments and questions.

    1.In the treasurer’s report $111,055.00 is delinquent- I would like to see this broken down in the future meetings. How much is maintainance,assessments and how old are these amounts? Maybe it is time to employ a collection attorney instead of a general counsel as the former is cheaper and more effective. And if the amount is below $5000.00 that owner can be taken to small claims court which does not cost anything.
    2.Two properties were sold at foreclosure. Which apartments were they and who bought them? Were the owners from PS or outside people?
    3.Our security cameras are almost useless and there have been several break ins to cars and one total theft. I think this is a priority to get a system in place.
    I am a single woman and do not want to feel afraid coming from my car. I also think it is unfair to ask guests to park in the lot across the street and have no surveillance or gates there.
    4.As there is a potential problem of having too many renters in a condo when it comes to getting fixed rate mortgages for people buying in the building I would like to know the percentage that we have now and what is the maximum we can have.Also we should not allow people buying into the building for investment purposes.Also we should put some ruling into place for people owner 2 or 3 apts in the building.
    5.The carpet, that I feel was an extravagance that we did not need at this economic weak time is now being stored and we will start paying storage fees in January. I do not understand buying a rug without the price of installation included and a purchase so far from the time you think is best time to install. This should be further investigated! Where is the money coming from?
    6.Recording Meetings- Of course it was voted down but since owners are allowed to record we will do so going forward. I wanted all meetings to be available by conference call so all owners could dial in and hear the meeting and also ask their questions but no one answered my request. Doesn’t the board want to represent the majority of the building not just those that live there all year round??? Transparency and accountability are two very important buzz words in our present times.
    7.Attorney’s Fees- even the board does not think this lawyer that they have on retainer is doing a good job. As I said previously it is time to employ a different kind of lawyer to do some of our legal work. We do have lawyers that live in the building and wouldn’t it be helpful if they were on the board. Sounds like a no brainer to me.
    8.Frank noted that there is lots of disharmony in our building. I am unhappy as I think the board is not working in the interest of the majority of the building. I have asked many questions of the board and never gotten any answers. I have also called Frank and he has never called me back as he is controlled by the board not us. The last building manager left as he could not work with the board and I have been on two garden committees and both are no more. I do not think this board is interested in harmony but the owners are.
    9.Window shades for the halls and 2nd floor- maybe this is not the time to spend the money? the board complained it was hot but who lives in the hall? I also like coming out of my apartment and see the whole vista through the window on my floor and I like my hall carpet too.
    10.Rooftop -broadband or antennae- This is an important issue both for possible income and for safety- not what was brought up at the meeting but the rays effecting people living near them. I think a good idea would be to have some one come and speak on the pros and cons and educate all of us. I think this is an important issue for our future.

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