Portofino South Board of Directors Meeting June 14, 2011 Michael Roefaro called the meeting to order at 7:06 pm. Roll Call Michael Roefaro Jenny Jones Betse Gori Martha Lee Pat DeHon Keith Gornick – Via Conference call Parker Reid Gene Christopherson Ann McKay Michael Roefaro opened the meeting up for homeowner discussion. Deidre McNamara #1009 asked the Board to consider allowing the homeowners to have a yard sale across the street in the visitor lots. Ann Leibovit #501 asked what happened to the ice maker. Michael Roefaro stated that it was the decision of the Board that since it could not be repaired it should be removed. Pat DeHon made a motion to waive reading and approve the minutes of the April 19, 2011 meeting. Motion seconded by Jenny Jones. The vote was unanimous, the motion carried. President- Michael reported that a letter will be going out to the residents shortly to go over several concerns that have been brought to his attention. He also reported that the front desk now has a computer. The computer is a tool being used to increase and improve communication between the office, the staff and the homeowners. Vice President- None Secretary- None Treasurer- See Attached Courtesies Committee- Eleanor McNamara reported that a card had been sent to Mrs. Goit. Rules & Regulations Committee- Pat DeHon is now the chair of the Rules and Regulations committee. She will be holding a meeting in the near future. Credentials Committee- Martha Lee reported that unit #209 was purchased by Keith Gornick, a current owner, who has been previously interview. She also reported that the credentials committee interviewed new residents for the following units: 703- Debbie Motiall, Renter 403- Gerhard Mercker and Winter Evens, Owners 302- Janet and Hans Gschliesser, Owners 205- Mary, Peter, and Alexandra Foglia, Owners Human Resources Committee- Jenny Jones reported that a staff meeting was held on May 6th. The entire staff received the new handbook with the exception of Sarah, Marybeth, and Linda. A separate meeting will be held for said employees. Finance Committee- Two meetings have been held. One meeting was with Omah Padron, bookkeeper, and Nicole Johnson, Auditor. At this meeting the financial statement and audit were reviewed and explained. The auditor provided an audited statement. They found favorable changes in the office control. Reserves could be healthier but we are in good shape, comparatively. It is also the recommendation of the Finance Committee that the Board start the Capital Improvement pool deck and tiling projects. Safety and Securities Committee- the City of West Palm Beach Police Department has submitted its official recommendation to increase safety and security. These recommendations are being reviewed by the committee. Betse Gori made a motion to approve the draft of the 2010 audited financial statement. Motion seconded by Jenny Jones. The vote was unanimous. Betse Gori made a motion that the Board approve capitol project including the replacement and restoration of tile on the front entry way, patio, and the pool deck. Project is not to exceed the amount of $25,600.00. Motion seconded by Jenny Jones. After Board discussion the vote was unanimous. Board Discussion of Present or Future Interest Betse Gori asked what preparations are being made for hurricane season. Frank reported that he has started buying supplies for building hurricane preparedness. It was also agreed that each floor should have a floor captain to assist during a hurricane. Betse Gori also made a motion to list the manager’s apartment for rent on the in-house sales and rentals list. Motion seconded by Jenny Jones. After brief board discussion the vote was unanimous. Ann McKay made a motion to adjourn the meeting. Motion seconded by Pat DeHon. The vote was unanimous, meeting adjourned at 8:45pm. Submitted by: ______________________________________ Martha Lee, Secretary Note: I heard there was a discussion about "watering the lawn" but it is missing from the minutes?