Condo Board Meeting February 16, 2016

card room, Portofino South, West Palm Beach

All board members in attendance except KG and HM on the telephone.

Martha commented that those who missed the Valentine Party missed a great party.

Financial repo­­rt

Manager’s report – Security Cameras, Pool, Parking Lot Repavement

New parking lot security cameras and lights are installed and working.

The pool will be ready by this Monday, February 22, or Tuesday, Feb 23.

They found three unexpected layers of tile and many more leaks than they thought. Five leaks were found in the existing gutters.

When it is done it will take 1 day to fill. We were probably losing 2 to 3 inches of water a day.

Gregg figured that was costing us $8000 to $12,000 a year

Parking lot repaving is next on the to-do list, with the contractor in the planning stages. No estimated time frame was given for start of on-site work.

We might have to change parking plan to adhere to current code, adding disabled parking on this side of the lots. Need a planner to design the area?

Pool Activities Committee report

KC, co-chair of the Pool Activities Committee, reported.

They met the Sunday before the condo meeting. 2 board members attended and 4 owners. Her co-chair suggested extending the pool hours so people that work can enjoy the pool. They suggested 9:00pm instead of 8:00pm which is the current close time.

She also brought up that some owners were complaining about the noise from a swimming instructor during her lessons with two children from the building.  HM commented that she thought we were being too strict about children’s noise. I think the committee was not targeting the children but the instructor. BG brought up the insurance liability of the instructor, and GD and Frank said that was not an issue as they had spoken to a lawyer about this situation.

BG indicated she had not known about this discussion with the lawyer and has many times not been kept abreast of important decisions or private discussions of other board members and management, and that all members of the board should be informed about all conversations and decisions relevant to the board. Another board member said that Frank should be consulted to find out all current positions as he is the “repository of information” for the board.

They suggested more lighting especially near the porch stairs leading to the pool deck from the building.

VR reported a renter was sitting on the porch chairs moved down to the pool deck, but the board did not think that was against any laws.

Decorating Committee

GD mentioned there was a decorating committee which had met twice. One of the areas of discussion of this committee is the hall lights.

Vote to Extend Pool Hours and to Research Additional Pool Lighting

The lighting of the pool was spoken about. It should be increased if we are extending the hours of the pool.

Frank had suggested a plan and a price he was quoted of $7500, but an owner from the audience said she had just had something similar done at her house and she had a much better price.

The board voted to extend the hours of the pool and the barbecue to 9:30pm, but only if the lights were addressed for safety. Flood light placement was discussed. Concerns were that new light poles would make the pool area look like a Publix parking lot, and that lights must be positioned so that they do not glare in to second and third story units. The manager urged caution in the vote, as the office would be the ones receiving noise complaints if leaving the pool area open longer would lead to noise later at night.

Frank mentioned residents are not allowed in the pool after dark, even though the stated pool closing time has been 8:00pm. This was disputed, as some board members believed pool use was allowed until the closing time.

Legislation that might Affect Portofino

HM suggested that the board or the condo’s legal staff look at Florida Legislature House Bill # 1357, even though it is currently directed at buildings of 500 units or more.

Sauna and Meeting Adjournment

The Board never asked for any questions from the audience.

An owner asked to have the issue of the damaged sauna added to the next board meeting’s agenda, and was told that he had to speak to Frank for possible inclusion.

 

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