Latest Crime Report from James Young

From: James Young <youngjamesr@bellsouth.net>

Date: March 30, 2016 10:50:13 PM EDT

To: James Young <youngjamesr@bellsouth.net>

Subject: CRIME ALERTS

 
Hi Neighbor,
Last evening  we went to the Historic Board meeting & spoke  about the tear downs here in the neighborhoods & tonight we  just came from the Mayors meeting , where we had a good  Police report given by Captain Spatara also Code spoke & was asked about another sober house over in the  Ardmore area, & we learned that for every 4 clients there is a need for a bathroom in these facilities, trust you saw that there were 3 overdose deaths at a not so great sober house in LW. where clients were out  protesting about it,  also we have a New Code Officer should you need him,  his name is Joseph Oliva, 822-1479, &  here are the most recent  crime reports & also unfortunately several people had their vehicles broken into at a  northend condo, but generally speaking crime is  considerably down except for all of the car burglaries, & so the police have asked that we all PLEASE LOCK YOUR VEHICLES, SET  THE ALARMS & PLEASE DO NOT LEAVE ITEMS IN YOUR VEHICLES,  …….. Lila

1  In the 100 Block of Murray Rd. a residents impact window in the home  was smashed out, $500 in damages.
2. In the 100 Block of Worth Ct.  a prying tool was used to  force a window on a Porsche, the cost of the channel cover & the window repair $500.
3. A Victim had $1255 worth of items stolen from her parked vehicle in the 2400 Block of So. Dixie Hwy., I-phone 6, leather purse & contents etc., all stolen as the vehicles back window was broken out.
4 Money was taken out of a Honda Pilot in the 200 Block of Worth Ct.
5. Suspect went in to a mini-cooper stole cash, 200 Block of Worth Ct. S..
6. Victim parked her car in front of house, came  out next day,  $1220 worth of jackets, fur , backpack, Apple I pad, purse, stolen from 300 Block of Monceaux Rd..
7. 100 Block of Monceaux Rd. , keys were left in Range Rover,  & it was taken, $110,000 vehicle.
8. Police met with victim who said his $80,000 white Mercedes was stolen from his Vincent Rd.  address,  feels it could be a relative.
9. Man went into the KFC on Dixie, left his vehicle running, came out to find a person driving it away , also stolen $1,000 worth  of power & hand tools,  $600 paint sprayer, $200 in personal items.

PS Meeting March 22,2016

Portofino South Condo Meeting March 22, 2016

 

All officers attending, KG on the phone

 

The Parking Lot Redo

The board was given two site planners and GD recommended Gentile Glas Holloway O’Mahoney & Associates

PR asked if the proposal/ contract was given to the lawyer for review. No was the answer.

It was mentioned that this particular site planner had a good relationship with the city. Their purpose would be to try to get less restrictions from the city concerning code in remaking the parking lot.

Concerning using a lawyer to review the paper vote the vote was 6 to 3 not in favor of using the lawyer.

There was a discussion of when to use the lawyer to review contracts and if it is below $75,000 they might not use the lawyer.

This contract was more an advisory type so that was the rational.

BG wanted to make sure we communicated with the condo owners. About each step of the renovation. As we might have to loose spaces as the city wants an 8 ft. width instead of our 10 ft. widths, they want berms every 10 spaces that should be landscaped and addition of handicap spaces near the entrance. Someone mentioned that those spaces should be used by really handicapped people not just those that have decals.

BG mentioned to form a parking committee

The board assured the audience that the whole process would be story boarded and up on the wall of the card room.

 

Review of Condo Docs

One of the changes that is significant is there will be no noisy construction noise between Dec 15 th and March 15th. Some other buildings have Nov I till May 1.

When the docs are completed the lawyer will come for one meeting to go over them and there will be a yes or no vote on the entity of the docs.

We have had 2-year rule that after you buy an apt you cannot rent it for 2 years. It was discussed to change it to one year but it stayed with 2 years to discourage transients.

They added trucks that are for personal use, not commercial, to the lots across the street. One owner got special permission to have one presently.

Parking decals will be switched to front windows upper left corner.

Discussion about deeded parking spots. Frank said that the association should run the spaces

Much discussion about that in the audience. Nothing resolved.

The condo owners will have 14 days to vote on the new docs.

Lawyers will be asked to highlight the new additions and changes.

PR asked if the By Laws were also amended those changes should also be highlighted by the lawyer

There are also Articles of Corp and maybe The Statues have been changed by the attorney

 

GD brought up the Discussion of an Assessment

He asked it should be for the paving and not touch the loan yet?

The loans interest is at 4.25% but not till we start to use it.

We have 6 large projects to do in the near future and the loan will not cover all of it.

BG said to spend the loan and wait to assess.

The condo is about half a million short in the next three years

Cooling tower seems to be in immediate danger also

If we put an assessment through owners will have 2 years to pay.

Valerie from the audience said she spoke to someone that she knows and he is on the board at 2 City Plaza and they also had cooling tower problems. She was going to give the information to Frank and to Gregg

Legally they can have an assessment every 6 months – Fla law does not allow any incentives to

Condo Meeting March 15, 2016

Portofino South, West Palm Beach, Board Meeting March 15, 2016

All board members present except K G who called in around the middle of the meeting.

It was announced that the first Tuesday of each month at 7:00pm going forward, Frank the manager will hold an open meeting. He invites all condo owners to come in and ask questions or voice complaints.

Martha board president mentioned that the four white boxes surrounding the entrance fountain were removed since nothing will grow because of the wind and chemicals in the fountain.

Martha also mentioned that the board would be willing to take questions or comments from the audience after the board has discussed a topic

A letter from B L about the website was brought up by BG. She said she had not seen it before she saw it in her packet before the meeting. H M said she had received it a week ago and took it upon herself to answer it. She read her letter saying the board had chosen the least costly option and the purpose of informing the owners was achieved. BG said the website was inadequate and that it was not generating that much info. GD mentioned that they had looked at much more expensive websites and rejected them. He had not been on the website yet. BG mentioned that condo owners should be automatically notified with new postings….one service which does that is called Constant Contact. The office said they were looking in to it.

GD gave financials: two condos in arrears for two months

Pool Discussion:

The total cost of repair was around $31,000. Still holding final payment as there are four missing tiles.

BG wanted a full accounting for the pool.

Pool project is complete and the temperature is holding at 86 degrees. Seems there is no more water leaking. Before it was leaking 3 to 4 inches a day. Auto fill is working.

Cooling Tower:

As it is so old that the whole thing might have to be rebuilt, we are talking about a large amount to repair. Engineer is being sought for this project.

Redoing the parking lots:

Redoing the parking lots is complicated by drainage problems. The board was given two engineers to choose from.

As there are three coats of sealant already on it, to fix sinkholes the ground must be dug up at least one or two feet for it to be refinished. The drainage problem could be handled in two different ways either by laying new pipe or by blowing new pipes into the old ones.

The city will get involved and will demand handicap parking on this side and dividers every 10 spaces. We will have to conform to current city code. We will lose some spaces.

We will have to hire site planners and landscapers who hopefully can deal with the city

This project could run about $500,000.00. Timeline is about 4 months.

M L asked if we could appeal some code requirements. It was mentioned that is what the site planners can help us do.

WE COULD BE ASKED FOR EACH CONDO OWNER TO BE ASSESSED

Sauna:

Frank’s work to clean it up was not successful so it has to be redone. Estimates were given for the special wood and the installation which is separate. Labor would be around $ 2500 ( Designer Builder)and cost of wood ( Finlanda) is about $2525. Board did not approve the expense as only one carpenter bid had been submitted.

A guest in # 912 was interviewed as she is staying longer than a month.

Decorating committee met

The audience asked:

Do you have flip or transfer taxes in Florida?

We should have a project manager as these jobs are so large and technical. We have three large jobs to complete and coordinated.

We are lucking to have Greg doing as much as he does.

PR said if we are thinking of spending such large amounts of money we should try to get good estimates for the projects and then tell the condo owners, who might want to sell their apartments.

All these contracts must be sent to the lawyer for review. The pool contract wasn’t sent to the lawyer, as it adds expense up front.

Frank called the insurance people and the pool lighting is sufficient for extended night hours. The pool is now open till 9:30 along with the barbecue.

Hopefully people will be respectful of noise. Doorman should be called with noise complaint and to check if the grill is shut off.

Status of the Docs:

BG deferred to PA

Once the docs (containing bylaws, rules & regulations, articles of incorporation) are finished the lawyer has instructed the board to give them to the condo owners for a yes or no vote, all or nothing. They have been in the works for about three years. The rules and regulations must be in your declaration of condo by laws, not separate, or they have no teeth.

Sauna Overhaul: Some Considerations

This post was written by an owner.

It is my understanding that the Portofino South condo association board will vote March 15 on the overhaul of our sauna near the pool. I gave our management a quote I had procured from Finlandia Sauna to provide new pre-cut wood and benches for about $2,000 (Installation would have to be provided by us or another contractor). I wrote about problems with the sauna that I believe warrant its overhaul in this post last year, and I believe that the sauna suffered from improper maintenance by our staff and poor use practices by residents. Today I want to provide some considerations to the management and board before deciding on approving this expense:

  1. Staff should have scheduled maintenance of the sauna.

Although I am not an expert on sauna maintenance, I envision this maintenance would look like weekly mopping of the concrete floor and cleaning of the wood benches with a mild cleanser.

  1. Staff should research and use sauna-specific cleaners.

The wood in the sauna is not finished deck furniture. In order for the sauna to operate properly, the wood is heat-treated but not sealed. This makes the wood more fragile than deck furniture. I would recommend that appropriate cleaners and procedures for cleaning unfinished wood be researched and used instead of “whatever we have lying around.”

  1. All maintenance and cleaning staff should be informed of these procedures.

If more people know how to take care of the facility, in unusual situations such as termination of an employee, sickness of the primary maintainer, etc., others on staff will be able to care for the sauna in the correct way. Management should hold a meeting with all applicable staff members to demonstrate the techniques and provide translation to Spanish as necessary.

  1. Expectations of resident users should be clearly posted.

Before I came to Portofino, I had never used a non-commercial sauna. Procedures such as putting a clean towel down under all body parts, proper ventilation of the sauna following use, etc. should be clearly posted outside the sauna door with a permanent sign (not a typed sheet stuck in to a plastic sheet protector). Management may ask the sauna company about proper use procedures. Residents can take responsibility for proper use of this facility.

  1. A properly shutting door should be installed. Whether or not the door should be left open should be determined.

Chlorinated water spray from the pool, as well as salty ocean spray, can have negative effects on the wood, such as warping, and on the metal heating unit. Unfortunately, the sauna opens directly to the outdoors and to the pool deck. The door should be properly sealed to keep out these elements. Residents should be instructed to keep the door completely closed at all times (although, I believe the sauna has no internal vent, so perhaps the door has to be open after use for ventilation?). Management may ask the sauna company about proper ventilation procedures for our particular situation.

  1. Old wood should be completely removed before installing new wood.

All existing varnished materials should be removed prior to the installation of our beautiful new top-grade Cedar. Although it would be easier to nail the new wood on top of the existing wood, this practice would still leave sauna users exposed to the scent and potentially toxic fumes of the varnish that still remains in parts of the old wood.

 

Although the sauna is in a difficult location regarding exposure to the elements, I believe with proper use and care the sauna will be a unique, health-conscious, and luxurious amenity of Portofino South for many years to come.

Brent L