May 17 2016-Board Meeting, Portofino South

Present:  Officers:  Martha Lee, Pam Kittinger-Fuller, Greg D’Elia, and Helen MacDonald.  Members present:  Margie Daley, by phone, Betse Gori,  Keith Gornick, by phone,  Parker Reid,  and John Schaefer, by phone.  Frank Lagalante, Property Manager and Brigette Muglia, Office Manager.

Meeting called to order at 7:05 p.m. by Martha Lee.  She called for approval of the April, 2016 meeting minutes which were approved by the Board.

Greg D’Elia gave his Treasurer’s Report

Frank Lagalante gave his Manager’s report.  1) Cooling Tower still being looked at by engineers.  He suggested postponing the project till the fall. It will cost $800 to shore up the structure itself.  Recommended to just refurbish the existing unit.  What will the total costs for this project be?  Big Expense.  Let’s get what we have to do in place.  What will the remodeling encompass versus a new tower? The remodeling would involve taking the present tower apart and rebuilding it so it would basically become a new tower    2) Asphalt Drainage site.  The survey prepared by the engineers is waiting to be signed off.  3)  Elevators.  Met with new Company (Shindler) who promised him they would pay closer attention to our elevators in the future.  Frank to stay on them. 4) Sauna:  New materials expected week of May 31st.   5) In anticipation of the Hurricane season Frank did a lot of tree trimming outside himself.  6) He mentioned that the Tower’s concrete walls are being restored. Valerie Barto asked him about the information she gave him regarding fixing the tower.

Credentials Committee:  Margie Daley said there was no report.

Pool Committee: no report.

Decoration Committee:  Barbara Tattersfield spoke on behalf of the committee, additional reports from Doug Cochrane on the acoustical ceilings and Greg D’Elia on the lighting.  She talked about the areas in the building being looked at.  1) Lighting in Hallways which are long and dark.  2) Acoustical Ceilings.  3) Elevator vestibules on each floor as well as Elevator interiors.  4)  Refurbishing the Card Room.  Different committee members looked at specific areas and came back with plans and costs.   Barbara asked a question regarding funding costs so as to be able to move forward on these projects.

Greg talked about the three lights on order at Capital Lighting.  They will be installed on the first floor so that residents can see and vote on the one they like.  Prices ranged from $155 to $210.  Want to stay in the $200 range as we will need 240 units as a total order, 212 installed, remainder as backups.  Current lights very old and we do not have parts to fix them or backups.  New ones use LED lights which burns at 6 watts, a huge savings over current costs for building lighting.

Doug showed us a larger smooth ceiling tile sample.  We will need 26,000 square feet of new ceiling for the entire building.  Betse Gori asked what else could be done at the same time.  Answer a new chair rail and baseboards.   No room for trim at ceiling levels because we have low ceilings.  Going down the hallways they are trying to do the best they can with the money we have. Both the replacement of the ceilings and lighting will increase the longevity of the building and make it more attractive along with the cost saving factor.  Money is the issue, again where does the money come from to do these things?  ADA mandates that the light fixtures themselves cannot protrude more than 4 inches from the wall.  Lighting and ceiling tiles will be done first.  Helen MacDonald said some of this is maintenance for the building.  Totals cost estimate is approximately $215,000 to $225,000 for all the capital improvements.  We will need to assess to pay for them.  There have been no assessments in for eight years.   However, we still need concrete numbers for the cost of lighting, ceiling tiles, paving and drainage for parking lot.   Residents will have time to pay for this assessment by spreading it out. Greg said the building is 45 years old, everything is original, and it needs to be maintained.  Betse Gori suggested assessing for parking lot, cooling tower and roof, painting, lighting and ceiling projects.

Once again this assessment figure is based on getting more concrete numbers for lighting, ceiling tiles, cooling tower, pavement/drainage and painting.

Meeting adjourned.

Note:  These minutes were taken by Joan McAuliffe, as accurately as possible, any omissions or mistakes in their original content is solely my responsibility.



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